Blog

Insights and tips on productivity, time tracking, and building better work habits.

macgill davis · October 5, 2026

Agency Over-Servicing: How to See It Before the Client Renews (2026)

Agency over-servicing quietly eats retainer margin — hours delivered beyond scope that nobody tracked. How to measure it, where it hides, and how to turn it into a re-scoping conversation.

macgill davis · October 5, 2026

How to Track Retainer Burn in an Agency (2026)

How to track retainer burn in an agency: calculate burn rate by client and department, spot over-servicing before the renewal, and fix the timesheet data the reports depend on.

macgill davis · October 5, 2026

Asana for Agencies: Time Tracking, Burn Reports, and Retainer Profitability (2026)

Asana manages agency work but can't tell you which retainers are profitable. How agencies running Asana get automatic time capture, department burn reports, and client margin without switching PM tools.

macgill davis · October 5, 2026

Bill4Time Time Capture: Complete Hours Without the Timesheet Chase (2026)

Bill4Time handles legal billing and invoicing — but capture still depends on manual entry. How law firms and billable-hour teams get complete, defensible hours into Bill4Time automatically.

macgill davis · October 5, 2026

Client Profitability for Flat-Fee Accounting Firms (2026)

How flat-fee and value-priced accounting firms measure client profitability: the cost model, the fixed-fee margin formula, and why manual timesheets hide which clients eat your fees.

macgill davis · October 5, 2026

Deltek Time Capture: Getting Complete Hours Into Your Billing System (2026)

Deltek handles billing and project accounting — but only as well as the hours going in. How consulting, A&E, and professional-services firms capture complete time data for Deltek without adding another system.

macgill davis · October 5, 2026

How to Know if a Fixed-Fee Client Is Profitable (2026)

A fixed-fee client is profitable when real delivery hours at loaded cost rates leave margin under the fee. Here's the 15-minute test, the data you need, and what to do about the clients that fail it.

macgill davis · October 5, 2026

Monthly Burn Report by Department: The Template Agencies Actually Use (2026)

How to build a monthly burn report by department: hours vs scoped hours per team, cost at loaded rates, over-servicing flags, and the cadence that catches margin leaks mid-month.

dhruvir zala · October 4, 2026

The 5 Best Time Tracking Software for Billable Hours

The 5 best time tracking software for billable hours, tested on real client work. Prices, free plans, and a 'skip this if' for every tool.

dhruvir zala · September 25, 2026

The 6 Best Time Tracking Software for Consultants in 2026

Ever finish a week with no idea where half your billable hours went? I tested 6 time trackers to find what works for consultants.

dhruvir zala · September 22, 2026

The 5 Best Timesheet Software in 2026

We tested dozens of timesheet tools, and these are the 5 best based on our experience. Use this list to find the right fit for your team.

dhruvir zala · September 14, 2026

The 6 best agency time tracking software in 2026

I compare the best agency time tracking software tools, tested hands-on for billing accuracy, profitability, invoicing, and real pricing.

jonathan wu · September 14, 2026

How to track PTO: accrual math, policies, and a system that works for small teams

A practical guide to PTO tracking for small teams and agencies. Covers accrual methods, the spreadsheet formulas, payout laws, common mistakes, and a free PTO calculator.

macgill davis · September 10, 2026

How to Set Up Automatic Time Tracking for a Distributed Team (2026)

A step-by-step setup guide for admins rolling out automatic time tracking across a distributed team: roster, tracking hours per time zone, permissions, and per-person AI instructions.

macgill davis · September 7, 2026

How to Move From Categories to Labels in Rize: Why We Changed, What Carries Over, and How to Set Up

A setup guide for workspaces moving from categories to labels. What migrates automatically, how to tune your 14 default labels and their AI prompts, and how to set focus, idle, meeting, and do-not-track rules per app or website.

dhruvir zala · September 5, 2026

Rize vs Time Doctor: Which time tracker is best? [2026]

Rize and Time Doctor both track time, but that's the only thing they agree on. I have tested both in real work. Here's what each one gets you.

macgill davis · September 4, 2026

Categories Are Going Away: Labels, App & Website Rules, and What Changes in Rize

Rize is deprecating categories. Labels on time entries replace them for reporting, and per-app rules replace them for focus, meeting, idle, and do-not-track behavior. Also new: external task IDs in CSV exports, an admin-only team creation setting, and client billing details on invoices.

macgill davis · September 3, 2026

Rize Is Now an Official ChatGPT Partner: Ask ChatGPT About Your Time, Projects, and Profitability

Rize is published in the ChatGPT app directory. Connect in one click, then type @Rize to ask ChatGPT about your tracked time, pending suggestions, team allocation, and client profitability.

dhruvir zala · September 2, 2026

Clockify vs. Toggl: Which time tracker is best? [2026]

Clockify's free plan beats Toggl's price. Toggl's interface beats Clockify's. I tested both on the same project to see which one you'd keep paying for.

macgill davis · August 31, 2026

What Rize Tracks and What It Never Sees

Rize records app names, window titles, and URLs, never screen content. Here is exactly what gets collected, who can see it, and how to delete it.

dhruvir zala · August 27, 2026

The 5 Best Time Tracking Software for Accountants in 2026

I tested over a dozen time tracking apps, and these are the ones that stood out from the pack. Here are the five best time tracking software for accountants.